ReclaimLost & found management system
Log found property with a photo and a QR label, match it to lost reports automatically, and hand it back safely with an ID check, a signature and a PDF receipt. Self-hosted PHP — one payment, no monthly fees.
- Log a found item with a photo and QR label in about 20 seconds
- Lost reports matched to items automatically, with an optional AI check
- Safe handover: ID check, signature and a PDF receipt
- Admin
- admin@example.com / admin123
- Staff
- staff@example.com / staff123
- One payment, no subscription
- Full, unencrypted source code
- Runs on shared hosting
- 14-day refund policy
Made for teams like yours
Hotels & resorts
Rooms, restaurants and the spa hand in items all day. Log them once, match them to guests and post them home.
Airports & transit
Large volumes, strict records: a chain of custody for every item and police hold when it matters.
Universities & schools
Several buildings, one register. Students search and report from their phone instead of queuing at a desk.
Malls, venues & offices
A professional lost property desk with QR labels, retention rules and disposal certificates.
See it in action
Real screens from the demo. It plays on its own — or pick a feature.
No add-ons, no upgrades to unlock
Fast intake
Photo from the phone camera, a reference and a printable QR label in about 20 seconds. AI can describe the photo for you.
Smart matching
Every lost report is compared with everything in storage and scored, with the reasons shown. Staff confirm; nothing is matched automatically.
Safe handover
ID check, the owner's answer to a private question, a pickup code, second approval for valuable items, a signature and a PDF receipt.
Chain of custody
Every move between shelves, sites and people is logged. Police or legal hold blocks release and disposal.
Returns by post
Owners request delivery from their phone; staff record payment, print the packing slip and add tracking.
Retention & disposal
Retention per category, batch disposal and a certificate of disposal for the records.
What you get
- Full, unencrypted PHP source
- Web installer and one-click upgrade from 1.0
- Demo data with photos
- HTML documentation
- English and Spanish
Requirements
- PHP 8.0 – 8.3 with PDO MySQL, GD, fileinfo, mbstring
- MySQL 5.7+ or MariaDB 10.4+
- Apache or Nginx — shared hosting is fine
- Runs locally on XAMPP, MAMP or Laragon
Everything in the box
Found items
- Photo intake from the phone
- QR labels and scanner
- Storage map and shelves
- CSV import
- Trash and restore
- Several sites
Lost reports
- Staff and public reports
- Photos and ownership question
- Status tracking for owners
- Auto-expire stale reports
- Printed owner letters
- Reference numbers
Matching
- Automatic scoring
- Match inbox
- Reasons for every match
- Optional AI check
- AI photo description
- OpenAI, Gemini or compatible
Handover
- ID check and ownership question
- Pickup codes
- Second approval for valuables
- Signature capture
- PDF receipt by email
- Returns by post with payment
Custody & retention
- Custody trail per item
- Police and legal hold
- Retention per category
- Batch disposal
- Disposal certificates
- Return to finder
Owners
- Public search and report forms
- Report a found item
- Branded emails with photo
- WhatsApp Business messages
- Track your report
- QR posters for desks
Reports & admin
- Insights dashboard
- Five exportable registers
- CSV and branded PDF
- 4 roles incl. auditor
- 2FA, CAPTCHA, audit log
- GDPR export and erase
Design
- Clean, modern interface
- Light and dark mode
- Your logo, colour and icon
- Installable app (PWA)
- Mobile friendly everywhere
- English & Spanish, add more
Look around before you buy
Click a screen to open it full size.
The facts, for you or your developer
- Built with
- PHP 8 and MySQL — no framework, no Composer, no Node.js, no build step
- PHP
- 8.0, 8.1, 8.2 or 8.3 with PDO MySQL, GD, fileinfo and mbstring
- Database
- MySQL 5.7+ or MariaDB 10.4+
- Hosting
- Shared hosting, VPS, or locally with XAMPP, MAMP or Laragon
- Notifications
- Email via SMTP; optional WhatsApp Business messages
- AI
- Optional — OpenAI, Google Gemini or any OpenAI-compatible API, on your own key
- Printing
- QR labels (label printer or A4 sheets), owner letters, receipts, certificates
- Languages
- English and Spanish included; add more from one file
- Upgrade
- One-click upgrade from 1.0 with an automatic database backup first
- Source code
- Full and unencrypted
Who can do what
Everything, including users, settings, email, WhatsApp, AI and system tools.
Runs the desk: approves valuable handovers, places holds, manages sites, locations and categories, and disposes of items.
Logs found items and lost reports, confirms matches, records handovers and shipments.
Read-only access to everything, including reports and the audit log — ideal for compliance checks.
Up and running the same day
- 1
Get the download
Paddle confirms your payment and the download link arrives by email.
- 2
Install in minutes
Upload it to your hosting and open the web installer. It checks your server and sets everything up.
- 3
Get help if you need it
Six months of support for installation questions and bugs, straight from the developer.
Amir Iqbal
Full-Stack Web & Mobile Developer. I build Reclaim myself and answer support myself, so the person who wrote the code is the one who helps you.
Read client reviews- Total orders
- 1.5k
- Average rating
- 5.0
- Reviews
- 1.2k
- On Fiverr
- 11 yrs
Changelog
Last updated October 19, 2026.
- v2.0October 19, 2026
- Match inbox with scores, AI check and AI photo description
- WhatsApp and branded emails, returns by post, chain of custody and police hold
- QR labels and storage map, public found reports, insights and branded PDF export
- Manager and auditor roles, two-factor sign-in, dark mode and a Spanish translation
Common questions
Does it run on shared hosting?
Yes. It is plain PHP 8 and MySQL with no framework, no Composer and no build step. Upload it and run the web installer.
I have version 1.0. How do I upgrade?
2.0 is a free update. Upload the new files and confirm on the Upgrade screen; a database backup is made first and all your data stays.
Do I need an AI or WhatsApp account?
No. Both are optional and off by default; when used, they run on your own key and number.
Are there monthly fees?
No. You buy it once and host it yourself, with unlimited staff, sites and items.
What does the licence allow?
One licence covers one installation, with the full source code to change as you like. See the licence and the refund policy for details.
Ready to try Reclaim?
Open the demo now, or get it today.
