CollectoMailroom & package management system
Log incoming parcels in seconds, tell recipients by email or WhatsApp, and record every pickup with a code, a signature and a full chain of custody. Self-hosted PHP — one payment, no monthly fees.
- Log a parcel in under 10 seconds with a scanner or the phone camera
- One email per person with a pickup code — WhatsApp too, if you like
- Pickup with a code or QR, one signature and a full custody trail
- Admin
- admin@example.com / admin123
- Staff
- staff@example.com / staff123
- Manager
- manager@example.com / manager123
- Auditor
- auditor@example.com / auditor123
- One payment, no subscription
- Full, unencrypted source code
- Runs on shared hosting
- 14-day refund policy
Made for teams like yours
Offices & coworking
Parcels for hundreds of people at one reception desk. Everyone is emailed with a code, and nobody has to ask “is there anything for me?”
Apartment buildings
Concierges log deliveries by unit, residents see their parcels in a portal and add family members who may collect.
Universities & student housing
Term-start rushes handled with a hand scanner, a self-service kiosk and reminders before parcels are returned.
Hospitals & campuses
Several sites and departments, outgoing mail with cost centres, and an auditor role for the paperwork.
See it in action
Real screens from the demo. It plays on its own — or pick a feature.
Pay once instead of every month.
An example: a typical cloud mailroom app at $69 per site per month, for one site, over 3 years. Prices vary by provider; the difference rarely does.
No add-ons, no upgrades to unlock
Fast intake
Scanner or camera, courier detection, duplicate check and a suggested shelf. Optional AI reads the label from a photo.
Grouped notifications
Parcels for the same person go in one email with the pickup code and a QR, followed by reminders and a receipt.
Safe pickup
Code, QR or staff check. Delegates show ID, the person signs once, and a PDF receipt is ready.
Recipient portal & kiosk
No passwords. Recipients see their parcels, add delegates and set away periods; a tablet at the counter does check-in.
Outgoing mail
Requests from the portal, a courier pickup sheet the driver signs once, tracking and cost centres.
Reports & audit
Time to collect, busiest hours, couriers and staff activity with CSV and PDF export, plus a full audit log.
What you get
- Full, unencrypted PHP source
- Web installer
- Demo data
- HTML documentation
- English and Spanish
Requirements
- PHP 8.0 – 8.4 with PDO MySQL, GD, fileinfo, mbstring
- MySQL 5.7+ or MariaDB 10.3+
- Apache or Nginx — shared hosting is fine
- Runs locally on XAMPP, MAMP or Laragon
Everything in the box
Intake
- Hand scanner or phone camera
- Courier detection
- Duplicate check
- Shelf suggestion by capacity
- Photo, pieces and notes
- Printable labels
Recipients
- Directory with groups
- CSV import
- Delegates with end dates
- Away periods
- Timeline per person
- Several sites
Notifications
- Grouped arrival emails
- Pickup code and QR
- Reminders
- Collection receipts
- End-of-day summary
- Message editor per language
Pickup
- 6-digit codes and QR
- One signature, many parcels
- Delegates with ID check
- PDF receipts
- Self-service kiosk
- Chain of custody
Outgoing
- Send requests from the portal
- Full addresses, 199 countries
- Courier pickup sheet
- Delivery tracking
- Cost centres
- Sender notified
WhatsApp & AI
- WhatsApp click-to-chat, no setup
- Automatic WhatsApp via Cloud API
- AI label reading
- AI summaries and questions
- AI writing and translating
- OpenAI, Gemini or compatible
Admin & security
- Admin, manager, staff, auditor
- Two-factor sign-in
- Audit log
- GDPR export and erase
- Backups and clean-up
- Notification bell
Design
- Clean, modern interface
- Light and dark mode
- Your logo, colour and app icon
- Installable app (PWA)
- Mobile friendly everywhere
- English & Spanish, add more
Look around before you buy
Click a screen to open it full size.
The facts, for you or your developer
- Built with
- PHP 8 and MySQL — no framework, no Composer, no Node.js, no build step
- PHP
- 8.0 to 8.4 with PDO MySQL, GD, fileinfo and mbstring
- Database
- MySQL 5.7+ or MariaDB 10.3+
- Hosting
- Shared hosting, VPS, or locally with XAMPP, MAMP or Laragon
- Scanners
- Any USB or Bluetooth barcode scanner, or the phone or laptop camera
- Email & WhatsApp
- SMTP for email; WhatsApp click-to-chat, or automatic with a Meta business account
- AI
- Optional — OpenAI, Google Gemini or any OpenAI-compatible API, on your own key
- Languages
- English and Spanish included; add more from one file
- Source code
- Full and unencrypted
- Updates & support
- Free 1.x updates · 6 months of support
Who can do what
Everything, including settings, users, sites, email, WhatsApp, AI, backups and system tools.
Daily work plus recipients, sites, storage, couriers, reports and deletions.
Receives parcels, hands them over, sends outgoing mail and messages recipients.
Read-only access to everything, including the audit log. Changes nothing.
Up and running the same day
- 1
Get the download
Paddle confirms your payment and the download link arrives by email.
- 2
Install in minutes
Upload it to your hosting and open the web installer. It checks your server and sets everything up.
- 3
Get help if you need it
Six months of support for installation questions and bugs, straight from the developer.
Amir Iqbal
Full-Stack Web & Mobile Developer. I build Collecto myself and answer support myself, so the person who wrote the code is the one who helps you.
Read client reviews- Total orders
- 1.5k
- Average rating
- 5.0
- Reviews
- 1.2k
- On Fiverr
- 11 yrs
Changelog
Last updated October 20, 2026.
- v1.0October 20, 2026
- First release: intake, grouped notifications, pickup codes and signatures, chain of custody
- Recipient portal, self-service kiosk, outgoing mail, reports, WhatsApp and optional AI
Common questions
Does it run on shared hosting?
Yes. It is plain PHP 8 and MySQL with no framework, no Composer and no build step. Upload it and run the web installer.
Do recipients need an account?
No. Every email has a private link to their portal with their pickup code and QR. There are no passwords to forget.
Does it work with a barcode scanner?
Yes. Any USB or Bluetooth scanner that types the number works, and so does the phone or laptop camera.
Do I need WhatsApp or AI accounts?
No. WhatsApp works in manual mode with no setup; automatic messages need a Meta business account. AI is optional, off by default and uses your own key.
Are there monthly fees?
No. You buy it once and host it yourself, with unlimited staff, sites, recipients and packages.
What does the licence allow?
One licence covers one installation, with the full source code to change as you like. See the licence and the refund policy for details.
Ready to try Collecto?
Open the demo now, or get it today.
